IMPORTANT UPDATE TO WALNUT VALLEY FESTIVAL CAMPING
Camping no longer includes a vehicle sticker. Anyone wishing to have a vehicle in the campgrounds with them MUST purchase a separate vehicle sticker. As part of this change, motorized RVs will not require a vehicle sticker.
PREREGISTRATION: 8AM Tuesday, July 1 – 11:59PM Monday, July 7
(This process is NOT required for camping at the Walnut Valley Festival. Campers who do not wish to take part in BOTH Lineup AND Land Rush SHOULD NOT PREREGISTER!!)
Preregister by paying rough camping fees ($225 + service fees) for only 1 spot per transaction. This fee covers camping without electricity for Walnut Valley for 15 days (September 6 – 20) at $15 per day. Electricity is not available during preregistration but may be purchased upon arrival to grounds.
Preregistering Online
When you preregister online, you will be able to select an available row or the system will assign you to the earliest available (see first note below): A-D for West, A-H for Pecan. This Row will be noted on your receipt email which will come from ETIX. All rows will have 50 spots available per campground.
Preregistering by Mail/Walk-in
Forms may also be printed to complete and either mail (postmarked June 28- July 7) or drop off at our office during regular business hours (M-F: 9am-12pm, 1pm-5pm) while preregistration is open, but you will be placed in the earliest row remaining when we enter your registration in the system. These will be entered in the order received, but no mail or walk-in registrations will be entered before 1pm on July 1, and therefore, should not expect to be in one of the early rows.
In early August, preregistered campers will receive a message (by email if provided, by regular mail for others) with their Row Assignment Form and more specific instructions including their assigned time for Lineup on September 6. THIS FORM MUST BE PRINTED BEFORE ARRIVAL AND DISPLAYED PROMINANTLY AT LINEUP. Be sure to verify that hq@wvfest.com is on your email’s safe sender list to ensure delivery.
YOU ARE RESPONSIBLE FOR ENSURING THAT ALL INFORMATION, INCLUDING CHOICE OF CAMPGROUND AND ALL CONTACT INFORMATION, ON YOUR PREREGISTRATION IS CORRECT BEFORE SUBMITTING IT!! FAILURE TO DO SO MAY HINDER DELIVERY OF YOUR ROW ASSIGNMENT FORM AND YOUR ABILITY TO CLAIM THE PERMITS.
Please Note
- Spots become unavailable when placed in a person’s cart and return to the available inventory if the purchase is not completed. As a result, rows that previously showed they were full may reopen as spots return to the inventory.
- While preregistering early does improve your chances of being able to get a spot in the first rows, it is not guaranteed.
- Campers will be asked during checkout to provide the Name (First and Last), City, State, and Phone Number for the person who will be using the permit. This information will be required in addition to the billing information that relates to the credit/debit card used.
- Campers who do not preregister are still welcome to come participate in Lineup. Anyone who did not preregister will be placed at the end of the Pecan Grove or West Campground lines after all preregistered rows are processed.
Lineup: Saturday, September 6
Starting At 7am
Preregistered
Arrival times will be staggered based on the row and selected campground. Pecan and West rows will alternate arrival times (for example: Pecan A → West A → Pecan B, etc.). Preregistered campers will receive an email in early August with detailed instructions for Lineup, as well as the assigned time for their row.
After being parked, ALL campers must proceed to the designated pre-pay station in Barn 4 (contest stage) on grounds to receive their required Land Rush hang tag. Golf Cart, Vehicle, and Electric permits may also be purchased at the pre-pay station. All fees must be paid by credit or debit card. Cash & Checks will not be accepted in Barn 4 during Lineup or at the Ticket Trailer.
NOT Preregistered
Campers who did not preregister will be processed at the Ticket Trailer starting at 2pm and must pay their rough camping fees when they arrive. Golf Cart, Vehicle, and Electric permits may be purchased at that time. All fees must be paid by credit or debit card. Cash & Checks will not be accepted at the Ticket Trailer.
Please Note
- Anyone not leaving their Land Rush unit in the line should plan to leave something large enough for them to pull their unit into that space.
- Preregistered campers who are not present (or have someone present on their behalf) at their designated time for Lineup will still be considered as having their fees paid, but they will forfeit their designated row and be placed at the end of the line when they arrive.
- Campers who did not preregister and wish to take part in Lineup may arrive 2pm-6pm on Saturday, September 6 to be processed at the Ticket Trailer. The Ticket Trailer will also be open daily, 8am-6pm, starting on Sunday, September 7 until the day before Land Rush and will remain open around the clock the night before Land Rush to accommodate campers arriving to get in line.
- Vehicle Permits left at the Ticket Trailer after Lineup must be attached in the presence of on-duty Walnut Valley Festival personnel when they are received.
- Prior to Land Rush, all vehicles must be removed from the Pecan Grove and West Campground by 8am, Sunday, September 7. The City of Winfield may, at their discretion, move this deadline earlier to accommodate preparation of the campgrounds without advance notice to festival officials.
Land Rush: Thursday, September 11
Starting At 7am
IMPORTANT: If you are already in line and do not yet have your Land Rush hang tag and/or WVA camping permits, be sure and arrive before Wednesday, September 10 at 5pm in order to receive them.
On Thursday, September 11, at 7am, WVA staff will signal the start of Land Rush allowing campers to proceed, in order, from the staging areas into the West and Pecan Grove campgrounds and claim their spot. All vehicles taking part in Land Rush must have a Land Rush hang tag. Vehicles without a Land Rush hang tag or arriving after we start will proceed to the campgrounds after completion of the Land Rush.
Please Note
- Only one unit (camper, trailer, etc.) may be connected to a towing vehicle during Land Rush.
- Everyone taking part in Land Rush should plan to be present at their camper in line by 5am on Land Rush day.